Products.FacultyStaffDirectory 3.0b2

From FacultyStaffDirectory 1.x

To upgrade from 1.x, first upgrade to a 2.x release thusly:

Use the migration script in the Extensions folder of FacultyStaffDirectory. Follow the instructions inside migrate1dot0to2dot0.py. To perform the migration under Plone 3, you’ll need the contentmigration product.

From FacultyStaffDirectory 2.x

To upgrade from 2.x to 3.0 use the “Upgrade” button on the ‘Add-on Products’ page. (in Plone 4.0, this is called “Add-Ons”).

Be sure to check the workflow and publication state of your Faculty/Staff directory. It has probably been changed to ‘private’.

If your Faculty/Staff directory was using a custom workflow, it is now in a new workflow which comes with FacultyStaffDirectory 3.0. You’ll need to change your custom workflow to manage the “FacultyStaffDirectory: Provides Roles” permission before you go back to it. Check out the ‘fsd_directory_workflow’ to see how it’s done.

Special Note for users upgrading to Plone 4:

Because FacultyStaffDirectory 2.x is not compatible with Plone 4, you must first upgrade FacultyStaffDirectory to version 3 then upgrade Plone.

Adding a Faculty/Staff Directory

From the “add” dropdown menu in Plone, select “Faculty/Staff Directory”. A Faculty/Staff Directory will be created as well as several default items inside:

• Faculty (a Classification)

• Staff (a Classification)

• Graduate Students (a Classification)

• Committees (a Committees Folder, which can hold only Committees)

• Specialties (a Specialties Folder, which can hold only Specialties)

Any or all of these default items may be safely deleted as needed.

Working with your directory

FacultyStaffDirectory provides content types for creating and organizing details of people. It has principally been developed for personnel directories in educational institutions but can be repurposed for use in a variety of settings.

The core content type is Person. This has a variety of fields (email, telephone number, job title, and so on). You can also easily add your own.

Out of the box, FacultyStaffDirectory offers 3 Classifications that can be assigned to Person objects: Faculty, Staff and Graduate Student. If these don’t work for you, you can add your own Classifications (e.g. Administrators, Technicians, Board Members, or whatever you like).

FacultyStaffDirectory also provides several content types for grouping people: Departments, Specialties and Committees. If these labels don’t make sense in your organization, you can easily relabel them. In each case, the association between the Person and the grouping (e.g. the Person-Specialty relationship) can be given a description. So, for example, if Person Jane Doe is in the Artificial Intelligence Specialty, you could give the Jane Doe-Artificial Intelligence relationship a description (e.g. “Interested in the cultural impacts of machine thinkers”).

FacultyStaffDirectory can be configured so people added to the directory automatically become Members of your Plone site and each person can edit his or her own page. It also adds some new roles, to facilitate management of people. For instance, the PersonnelManager role can create new Specialties and assign people to them.

Membership integration

Out of the box, FacultyStaffDirectory offers the following integration with Plone users and groups:

The Faculty/Staff Directory itself acts as a group.

All Person objectscreated in the Faculty/Staff Directory are automatically considered members of this group. This group also provides the option of assigning a global role to all Persons in the Directory. This option should be handled with care. It is generally best to select only the ‘Member’ role, as this is the most restrictive option.

Departments, Classifications and Committees act as groups.

Global role assignment is not available for these content types, but the groups they define may be granted local roles throughout the Plone site. For complex academic units, this can be a great time-saver, since personnel management can be tied closely to site security management.

Person objects act as users.

The Faculty/Staff Directory configlet in Site Setup allows you to choose whether Person objects provide passwords for authentication. If you are using some other PAS plugin for authentication, such as PloneLDAP, WebServerAuth, PubcookiePAS or CAS4PAS, you will want to disable password provision so that authentication will cascade to these other systems.

Persons own their own profiles.

Users defined by Person objects are automatically granted the Owner role locally for that object and its contents. This allows users to add to and edit their own biographies, contact information, etc. They also control sharing rights to their object and can thus allow assistants to edit content on their behalf without sharing their own passwords or user preferences.

My Folder action.

The ‘My Folder’ action, found on the personal toolbar, is altered by the Faculty/Staff Directory product to take users defined by Person objects directly to them. Users defined through the standard Plone UI will be taken to the usual location (portal/Members/<userid>). Likewise, the personal preferences link found in the personal toolbar and on the plone_memberprefs_panel or dashboard will take Person users to their Person objects.

Restrictions on group membership.

Owners are not granted the rights to add or remove their Person object from Departments, Committees, Classifications and Specialties, since these collections are used as authorization groups. Instead, this right is reserved for site managers and for the newly-created ‘Personnel Manager’ role, installed with the Faculty/Staff Directory product. The Personnel Manager is likewise not granted access to the ZMI or to personal preferences for Persons. This allows for fine-grained separation of management concerns.

Configurable integration.

Membership integration for Person, Department, Classification and Committee objects is configurable. A switch to turn the function on or off is in the Faculty/Staff Directory configuration panel in Site Setup. It may be necessary to disable membership integration for Person objects in systems that have established user bases built on LDAP systems, for instance.

Configuring the product

Several global settings, such as phone number and user ID formats, can be controlled through the Faculty/Staff Directory configuration panel within Site Setup.

Extensibility

Because every organization has a few unique requirements, FacultyStaffDirectory supports an extension mechanism based on the archetypes.schemaextender library. Using it, you can write plugin products which add fields to or otherwise modify our content types. For an example, see the FacultyStaffDirectoryExtender product and its readme.

3.0b2

• Added a lines field to the facultystaffdirectory_tool that contains the list of active states. [cah190 (Craig Haynal)]

• Inactive users will now fail to authenticate. [cah190 (Craig Haynal)]

• Inactive groups will now appear as empty groups. [cah190 (Craig Haynal)]

• Fixed author.cpt to work in Plone 4 by adding missing globals. [cah190 (Craig Haynal)]

• Replaced direct page template references to facultystaffdirectory_tool with getToolByName lookups to allow for anonymous viewing of listings. [cah190 (Craig Haynal)]

• Added missing icon references to GS type information. [cah190 (Craig Haynal)]

• Defined global variables (template_id, normalizeString, member) in skin templates. [lvb5153 (Luke Brannon)]

• Removed document_action macros from FSD skin templates. [lvb5153 (Luke Brannon)]

• Registered document_actions viewlet to abovecontentbody viewlet manager for FSD types (in configure.zcml, since there is no browser package). [lvb5153 (Luke Brannon)]

• Replaced object_title global definition with context/Title in FSD skin templates. [lvb5153 (Luke Brannon)]

3.0b1

• Add Plone 4.0 compatibility. [ems174, cah190, cewing, netropic]

2.1.5

• Italian translation merged (https://weblion.psu.edu/trac/weblion/ticket/1266). [cah190 (Craig Haynal)]

• Updated portal_memberdata image generation based on suggestions from michael.lindig and updated tests accordingly (https://weblion.psu.edu/trac/weblion/ticket/1204). [cah190 (Craig Haynal)]

• Fixed Classification’s getPeople to account for effective/ expired, View permissions (https://weblion.psu.edu/trac/weblion/ticket/2036) [par117 (Paul Rentschler)]

• Added a termination details field and put it and the effective/ expired dates in a new Employment Information schemata [par117 (Paul Rentschler)]

• Updated the person_view.pt file to hide all information except the person’s name and termination details if they are expired unless the viewer has editing rights. [par117 (Paul Rentschler)]

2.1.4

• Owner role should be able to edit Persons in Hidden state. [ems174 (Eric Steele)]

• Portuguese translation merged. [cah190 (Craig Haynal)]

• Allow archetypes.schemaextender 2.x (now includes schema caching). [cah190 (Craig Haynal)]

2.1.3

• Fixed the overzealous user search (https://weblion.psu.edu/trac/weblion/ticket/842) [ems174 (Eric Steele)]

• Revised workflow for Persons. Visibility and membership behavior can now be controlled independently. [cah190 (Craig Haynal)]

• Fixed an umlaut crash (https://weblion.psu.edu/trac/weblion/ticket/1212). [ems174 (Eric Steele)]

• Fixed some ReferenceBrowserWidget behavior when running behind a web server (https://weblion.psu.edu/trac/weblion/ticket/1222). [cah190 (Craig Haynal)]

• Added Turkish translation (https://weblion.psu.edu/trac/weblion/ticket/1252). [uyar]

• Brought translation infrastructure up to date (https://weblion.psu.edu/trac/weblion/ticket/1482). [ewr119 (Erik Rose)]

• Corrected the permission needed to manage personnel (https://weblion.psu.edu/trac/weblion/ticket/1464). [netropic]

• Described the permissions implementations of the Personal Assistant(s) field (https://weblion.psu.edu/trac/weblion/ticket/1346). [ewr119 (Erik Rose)]

• Wrapped example extender in egg packaging and renamed it. [ewr119 (Erik Rose)]

• Fixed syntax error in the French translation. [ewr119 (Erik Rose)]

• Included compiled (.mo) versions of all translations. [ewr119 (Erik Rose)]

• Fix the getClassificationNames index method so that it doesn’t throw an error trying to concatenate a function and an int, also make sure the method works in 3.2 and 3.3 [cqp5087 (claytron)]

• Remove MANIFEST.in and use setuptools svn integration instead [cqp5087 (claytron)]

2.1.2

• Corrected a problem with the reference browser widget popup not displaying available items when used on a site using virtual hosting. [ems174 (Eric Steele)]

2.1.1.1

• Corrected a problem with missing files in the 2.1.1 distribution. [ems174 (Eric Steele)]

2.1.1

• Corrected a problem with person_view.pt that caused errors when anonymous users viewed a person with an assistant assigned. [cewing]

• Corrected a problem that prevented versioning of Persons and Committees. [cewing]

• Added a dedicated Committees Folder view (similar to the specialies folder view). [ajung]

• A Specialty has an extra schemata “Overview” with an image and richtext field. Both fields are used for the speciality_overview view. [ajung]

• Added microformats for person_view’s address block. [robzonenet]

• Added Spanish translation [Gildardo Bautista]

• Added French translation [Benjamin Klups]

• List department in person_view [Gildardo Bautista]

• Corrected a problem with viewing departments located outside of a Directory object. [ems174 (Eric Steele)]

2.1

• Corrected some CSS display issues with Person pictures.

• Users with the Personnel Manager role can now add Person objects.

• Added a field to the classification gallery view to control the width of the Person images

• Multiple FacultyStaffDirectory objects can now exist in the same site

• Improved product reinstallation performance

• Added an assistant field to confer profile editing delegation on other users

• Added a “can manage personnel” field to the sharing tab

• Added i18n hooks for all fields and templates

• Removed a boatload of unused imports

• Removed WebLionLibrary dependency

• Eggified product

• Configlet icon should now work properly in VirtualHostMonstered sites

• vCard should handle unicode characters properly now

• vCard images now display

• Empty biographies stay empty

2.0

• Added an A-to-Z listing view for Directories and Departments.

• Forced Previous/Next display in the Person editor.

• Bug fixes

2.0a1

• Integrated with Plone users and groups.

• Switched extensibility framework to archetypes.schemaextender. More than one extender works at once now, and all content types are extensible.

• Added Department content type.

• Sortable Name is now available as a SmartFolder index (mainly for sorting).

• Added SmartFolder fields for Departments, Classifications, Committees, Specialties, and People.

• Templates are faster.

• Non-ASCII characters in Person titles work.

• People now have a Middle Name field.

• Specialties and other types of person groups can now live outside the Faculty/Staff Directory.

• Specialties are now listed in a sane order.

• Committees Folders are now addable within Departments.

• Added a configlet in Site Setup to allow customization of phone number and user ID validation as well as the ability to disable aspects of membrane integration.

• Silenced some deprecation warnings.

• Added support for Plone 3’s versioning.

• Renamed content types to avoid collisions with other products.

• Added oodles of new tests.

• Ditched ArchGenXML, making our code much cleaner.

• Made more use of GenericSetup.

1.0.1 – Minor documentation tweaks

1.0 – Initial release